EPCM | Aivant | Aivant

Stop the document busywork.Keep the engineering judgment.

Your senior engineers spend a significant share of their week compiling, cross-referencing, and formatting — not engineering. We build automations that give that time back.

No EDMS replacement. No 12-month rollout. One Workflow Build shipped in 4–8 weeks — then it holds without us.

Book a discovery callNo obligation·Clarity either way

Six workflows worth automating.

Your engineers spend hours compiling, cross-referencing, and formatting. Pick one. Ship it in 4–8 weeks.

01Project Report

Weekly Project Report Generator

PMs spend 2–4 hours every Friday compiling progress reports from scattered sources. This automation reads raw inputs and drafts a formatted, client-ready Word report with executive summary, schedule status, HSE stats, and action items.

02Compliance Report

Regulatory Compliance Checker

Engineers manually cross-reference designs against applicable jurisdictional directives (AER, OSHA, provincial regulators) for every new project. This automation parses your project scope, checks applicable directives, and flags compliance gaps with specific section references.

03Project Brief

Capital Project Intelligence

Networks and partner relationships still source the best projects. This automation watches public signals — SEDAR+ MD&A sections, 10-K capex tables, AFE announcements — and briefs your team before the RFP lands.

04Proposal Draft

RFP Response Drafter

Most of every proposal is boilerplate lightly customized per bid. This automation maps RFP requirements to your content library and drafts a structured first-draft response in Word.

05Standards Check

Specification Cross-Reference Tool

A single facility’s specs can reference dozens of codes across CSA, API, ASME, and NACE. This automation cross-checks all standards references against the editions in your reference library and flags potential mismatches before they cause procurement issues.

06ROM Estimate

ROM Cost Estimate Generator

Senior engineers build ROM estimates from scratch for every early-stage project. This automation takes a scope description and lays out a structured estimate in Excel with WBS breakdown, equipment costs, labour, indirects, and contingency.

Two ways in. One discovery call.

Workflow Build4–8 Weeks

Ship one automation end-to-end.

We build one automation end-to-end (e.g. the weekly project report generator), shipped in your stack with a runbook hand-off.

Best forfirms with one obvious leak and no appetite for a 12-month rollout.

Office HoursAfter a Workflow Build

A standing line back to us.

Monthly check-ins, async iteration, runbook follow-up. A standing line back to us as the workflow evolves.

Best forfirms running their first shipped automation who want to compound it without losing institutional memory.

What EPCM buyers usually ask.

Q · 01How do you handle sensitive project and client data?+

We build on AI subscriptions your firm already holds — typically Claude for Enterprise or OpenAI’s enterprise platform — or help you set one up if you don’t have one yet. Your data stays inside your own account, governed by your provider agreement. For EPCM clients, we configure zero data retention by default — your inputs aren’t used for training, aren’t retained beyond the active session, and don’t leave your perimeter.

Q · 02Our documents are scattered across multiple systems. Can this still work?+

Yes. Our automations read exports and files in the formats your team already produces: PDFs and Word documents from ProjectWise or Aconex, Excel spreadsheets, emails. We work alongside your EDMS — never replacing it, never writing back without a human gate. Most AI tools assume your data already lives in one system; we assume it doesn’t. The first step in any engagement is mapping where your inputs actually live and building ingestion around your real workflow.

Q · 03How accurate are the outputs?+

Every automation is human-in-the-loop. Outputs are structured first drafts that your engineers review and stamp, not final deliverables. For compliance and standards checking, the tool flags gaps with specific section references so your team can verify each one. Nothing ships without engineer sign-off — your engineers still own the call. We just stop them spending a Saturday compiling the inputs.

Q · 04How much customization is needed for our specific processes?+

Off-the-shelf tools force your workflow to fit theirs. We build the inverse. We work against your actual Word templates, Excel formats, report structures, and internal standards. The first conversation is a discovery call where we scope your specific workflow: what inputs exist, what the output needs to look like, and what your review process is.

Q · 05What does a first engagement look like?+

A Workflow Build runs 4–8 weeks. The first conversation is a discovery call where we map one workflow end-to-end: inputs, outputs, review steps. Week 1 is scoping. Weeks 2–5 are build and iteration, with your team reviewing outputs at each stage. Weeks 6–8 are parallel testing alongside your existing process so you can compare results before cutover. You’ll need a point person — typically a project controls or engineering manager — and access to sample documents.

Q · 06What does a Workflow Build cost?+

Project-scoped, billed against the deliverables in the runbook. We adjust pricing by region. Specifics depend on scope and we cover them on the discovery call.

Q · 07What happens after the Workflow Build is delivered?+

Your team owns the runbook and runs the workflow. Many firms keep us on a light retainer through Office Hours — monthly check-ins, async iteration, runbook follow-up. Optional, post-Build only.

Q · 08Who owns the automation we build?+

You do. The runbook, prompts, configurations, and process documentation are yours at hand-off. We don’t license back; you don’t pay us to keep using what we built.

Q · 09What if it doesn’t hold without you?+

That’s the point of the Weeks 6–8 stabilization phase. If a workflow regresses after handoff, we come back to fix it under the original engagement scope. If something fundamental changes (new vendor, new regulation, new fund structure), that’s a separate engagement.